5 templates to message a recruiter on LinkedIn

Published on August 17, 2023
how to message a recruiter on LinkedIn

In today's Internet-connected world, LinkedIn stands tall as a powerful platform, linking eager professionals seeking opportunities with experienced recruiters searching for fresh talent.

With hundreds of millions of users worldwide, it's a vast network brimming with potential professional connections, making it an invaluable resource for job seekers and companies.

But how can you stand out from the crowd when reaching out to recruiters?

Crafting a compelling LinkedIn message can feel like a daunting task sometimes, especially if you don't have a lot of experience with this.

But whether you're an experienced professional or a fresh-faced graduate venturing into the professional realm, knowing how to approach recruiters online with confidence can significantly boost your chances of landing your dream job.

In this article, we'll explore the art of messaging recruiters on LinkedIn, providing you with expert tips and strategies to maximize your impact and increase your chances of getting hired.

Should I message a recruiter on LinkedIn?

So, Is it okay to message recruiters on LinkedIn? The answer is a resounding yes!

After all, LinkedIn is specifically designed to facilitate connections between professionals, including job seekers and recruiters.

It's a platform where opportunities await, and reaching out to recruiters can be a game-changer in your career trajectory.

Let me tell you that the reality is that the days when job seekers had to rely solely on traditional methods like submitting resumes and waiting for a response are gone.

LinkedIn opens up a direct line of communication, allowing you to proactively engage with recruiters who are actively seeking talent.

By sending a well-crafted message, you demonstrate initiative, enthusiasm, and a genuine interest in the opportunities they may have available.

However, when deciding whether to message a recruiter on LinkedIn, it's essential to consider a few key factors.

Firstly, ensure that your profile is complete and presents a professional image.

Recruiters often assess candidates' profiles before engaging in conversation, so make sure yours showcases your skills, experience, and achievements effectively.

Next, you should thoroughly research the recruiter and the company they represent.

Understanding their focus areas, recent job postings, or any specific requirements they may have will help you tailor your message to their needs.

This personalized approach demonstrates your attention to detail and genuine interest in their organization.

Timing is another crucial aspect to consider.

If a recruiter has recently posted a job opening or made an announcement, it could be an opportune moment to reach out.

By referencing their recent activity in your message, you show that you are up-to-date and proactive in your job search.

However, it's crucial to strike a balance between being proactive and respectful.

For instance, bombarding recruiters with generic messages or repeatedly reaching out without a response may come across as pushy or desperate.

Remember, recruiters receive numerous messages daily, so make yours stand out by being thoughtful and concise.

How to message a recruiter on LinkedIn

First things first, you have to add the recruiter to your network by sending them a connection request.

To send a message to a recruiter, go to their LinkedIn profile and click "Connect". Then, a confirmation window will pop up, with an option to "Add a note". Write your message in the provided field and press "Send".

In the following sections, we will delve deeper into the intricacies of crafting an impactful message and provide you with effective strategies to increase your chances of getting a positive response from recruiters.

1. Start with a warm greeting

Begin your message with a friendly and professional salutation that grabs the recruiter's attention.

A warm greeting sets a positive tone and shows that you value their time and expertise.

2. Express genuine interest

You should infuse your message with authentic enthusiasm by expressing your genuine interest in the company and the role you're reaching out about.

Let your passion shine through and evoke curiosity within the recruiter.

3. Highlight common ground

Establishing a connection with the recruiter can be a powerful emotional hook.

You can research their background or find shared interests to mention in your message.

This will help you to create an immediate bond and shows that you've taken the time to understand their professional journey.

4. Showcase your unique value

You can stand out from the crowd by highlighting your unique skills, experiences, and achievements that align with the job requirements.

You should emphasize how you can bring value to their team and contribute to their organizational goals.

5. Tell a captivating story

One of the great facts about life is that people are wired to connect with stories.

With this knowledge in mind, you can share a brief anecdote or accomplishment that showcases your abilities and demonstrates your problem-solving skills.

You can be certain that engaging a recruiter through storytelling adds an emotional layer to your message.

6. Demonstrate the research you have done

Why not go beyond the surface level by researching the company's recent projects, initiatives, or challenges?

You can incorporate this knowledge into your message to show that you're invested in understanding their organization and how you can contribute.

7. Be concise and clear

It's crucial to capture the recruiter's attention, so avoid overwhelming them with lengthy paragraphs.

Simply keep your message concise and focus on the most relevant information that showcases your qualifications and enthusiasm.

8. Stick to a professional tone and writing

You should maintain a professional tone throughout your message and use proper grammar, spelling, and punctuation to convey your attention to detail.

Professionalism in communication enhances your credibility and demonstrates that you take your job seriously.

9. Pose thoughtful questions

Here is an interesting idea: you can engage the recruiter by posing insightful questions related to the role, company culture, or industry trends.

This demonstrates your eagerness to learn and engage in meaningful conversations, setting the stage for a fruitful dialogue.

Here are a few examples that you can copy:

  • "Could you please share more about the company culture and the values that the team prioritizes?"
  • "What are the most important qualities that the ideal candidate for this role should possess?"
  • "Can you provide more detail about the day-to-day responsibilities of this position?"
  • "Could you describe the typical career path for someone in this role or within this department?"
  • "How does the company support professional development and ongoing learning for its employees?"

10. Express your appreciation

This is something that is often overlooked but don't forget to thank the recruiter for their time and consideration.

Simply put, expressing gratitude creates a positive impression and leaves a lasting emotional impact.

11. End the message with a clear call to action

Wrap up your message by clearly stating your next steps and inviting the recruiter to continue the conversation.
Whether it's scheduling a call, providing additional documents, or requesting further information, with a clear call to action you demonstrate your proactive approach.

What is the best time to message a recruiter on LinkedIn?

You might be wondering if there is a specific hour of the day that is the best possible time to message a recruiter on LinkedIn.

Instead, as a professional who often deals with recruitment, I invite you to consider the following insights.

The best time to message a recruiter on LinkedIn is actually when you have thoroughly researched the company, tailored your message to their needs, and are confident in your ability to make a positive impression.

Trust your instincts, follow the tips mentioned above, and seize the opportunity to connect with recruiters at the most opportune moment.

While there isn't a one-size-fits-all answer, understanding the best times to send your message can significantly increase your chances of catching the recruiter's attention.

Let's explore some key factors to consider when determining the perfect timing for your outreach.

1. You should act swiftly

For example, if a job posting has just been posted, it's an opportune moment to strike while the iron is hot.

You should know that recruiters often prioritize reviewing applications and messages related to newly posted positions.

So seize the moment by sending your message promptly to stand out among the early applicants.

2. Go for the midweek sweet spot:

Research suggests that Tuesdays, Wednesdays, and Thursdays tend to be the most favorable days to reach out to recruiters. And I tend to agree.

This is because Mondays may be overwhelming as recruiters catch up from the weekend, while Fridays might find them preoccupied with wrapping up the week.

So you should simply aim for the middle of the week when they are likely to have more time and energy to pay attention to you.

3. Consider time zones

If you're reaching out to recruiters in different time zones, then you should be mindful of the time difference.

Sending a message at a reasonable hour in their local time ensures that it appears at the top of their inbox when they begin their workday.

You should avoid sending messages during their late evenings or early mornings, as it may get lost amidst a flood of other notifications.

4. Personal preferences

Keep in mind that every recruiter is a unique person, so it's worth considering their individual preferences.

Also, some recruiters may indicate preferred contact times or mention their availability in their LinkedIn profiles or job postings.

So pay attention to any cues they provide, as it can give you valuable insights into the best times to engage with them.

LinkedIn recruiter message examples

If you have a hard time finding the right words to craft your message to a recruiter on LinkedIn, then here are 5 examples based on common phases of the recruitment process.

Messaging a recruiter on LinkedIn before applying:

Hello [Recruiter's name], I came across your profile as I was researching [Company's name]. I'm impressed by the company's mission and the innovative projects it undertakes. I noticed a position that aligns with my skills and interests and I'm considering applying for it. I was hoping to learn a bit more about what the company values in its employees. Would you have some time for a quick chat about the position? I believe it would be mutually beneficial. Thanks in advance!

Messaging a recruiter on LinkedIn after applying

Hello [Recruiter's name], I recently applied for the [Job Title] role at [Company's name]. I'm really excited about the opportunity to potentially contribute to your team. I believe my [mention specific skills] would be a strong fit for the role. If you need any more information or documents that would assist in my application, please let me know. Thank you for considering my application!

Messaging a hiring manager on LinkedIn after an interview

Hello [Hiring Manager's name], I wanted to take a moment to thank you for the opportunity to interview for the [Job Title] position at [Company's name]. I enjoyed our conversation and learning more about the role and the company. I'm even more enthusiastic about the position and would love to contribute to your team. Please don't hesitate to reach out if you need additional information. I look forward to potentially working with you!

Messaging a recruiter on LinkedIn about a job

Hi [Recruiter's name], I hope this message finds you well. I came across the [Job Title] position at [Company's name] on your LinkedIn profile. The role really stood out to me as it perfectly matches my skills and career aspirations. I was hoping to ask a few questions to learn more about the role and how it fits into the broader team and company. Would you have some time for a brief discussion? Thank you for your time.

Messaging a recruiter on LinkedIn for an internship

Hello [Recruiter's name], as a [Your Major] major at [Your University], I've been exploring internship opportunities that would allow me to gain practical experience. I'm particularly interested in [Company's name] due to its reputation for fostering a growth-oriented environment. I was wondering if you could share any upcoming internship opportunities in the [specific department or field]. Your guidance would be greatly appreciated. Thank you for your time!

What to say to a recruiter on LinkedIn

When you connect with a recruiter on LinkedIn, your goal should be to initiate a professional and mutually beneficial conversation.

After all, you'd want to present yourself as a valuable candidate for their current or future opportunities.

It is crucial to remember that your first message can set the tone for your interactions, so make sure it's respectful, concise, and intriguing.

Here are some tips on what to say to a recruiter on LinkedIn:

1. Introduce yourself

Start your message with a professional greeting that includes the recruiter's name. A personalized message is always more engaging.

Example: "Hello [Recruiter's name],"

2. State your purpose

Be clear about why you're reaching out. Whether you're interested in a specific position, looking for job opportunities, or seeking career advice, your message should reflect your purpose.

Example: "I noticed a position at [Company's name] that aligns with my skills and career aspirations…"

3. Express interest

Show enthusiasm for the company or the role you're interested in. This shows that you've done your research and are serious about the opportunity.

Example: "I'm particularly impressed by [Company's name] because of its innovative projects…"

4. Highlight your value

Briefly mention your key skills, experiences, or achievements that are relevant to the role. This allows the recruiter to understand why you might be a good fit.

Example: " With my extensive experience in [Your field/area], I believe I could contribute significantly to your team…"

5. End on a positive note

Finally, close your message by thanking the recruiter for their time and expressing your desire to continue the conversation. This demonstrates your appreciation and eagerness.

Example: "I would greatly appreciate the opportunity to discuss this role and my qualifications further. Thank you for considering my application."

What not to say to a recruiter on LinkedIn

Just as there are key things you should include in your LinkedIn communication with recruiters, there are also several pitfalls to avoid.

Careless mistakes can give a negative impression and potentially damage professional relationships. Here's what not to say to a recruiter on LinkedIn:

1. Generic greetings

Avoid impersonal introductions such as "Dear Sir/Madam" or "To whom it may concern". Take the time to find the recruiter's name and address them directly.

Avoid: "Hi there,"

2. Vague purposes

Don't reach out without a clear purpose. Recruiters are busy professionals, and vague or unclear messages can be frustrating and easily dismissed.

Avoid: "I just thought I'd reach out…"

3. Excessive self-praise

While it's important to highlight your qualifications, avoid sounding arrogant or exaggerating your skills. Let your experiences and accomplishments speak for themselves.

Avoid: "I'm the best candidate you will ever find for this role…"

4. Negativity towards past employers

Never speak ill of previous employers or colleagues. It's unprofessional and can raise red flags about your attitude and professionalism.

Avoid: "My last job was terrible because…"

5. Demands or entitlement

You might be eager for a response, but demanding immediate feedback or exhibiting a sense of entitlement can come across as disrespectful.

Avoid: "I expect to hear from you within the next 24 hours…"

6. Poor spelling and grammar

Typos, incorrect punctuation, and poor grammar can suggest a lack of attention to detail. You should always proofread your message before sending it.

Avoid: "[Any message with poor spelling or grammar]"

7. Being too casual

LinkedIn is a professional networking site, so it's essential to maintain a professional tone. Avoid using slang, emojis, or overly casual language.

Avoid: "Hey, what's up? I'm interested in the job lol…"

How to respond to recruiters on LinkedIn

When a recruiter reaches out to you on LinkedIn, it's an affirmation of your professional value. They've identified potential in your profile that aligns with a job opportunity.

Responding to such messages requires thoughtfulness and professionalism. Here are some tips on how to respond to recruiters on LinkedIn:

1. Give a prompt response

Keep in mind that recruiters often work with tight deadlines. So respond as soon as possible to show your interest and professionalism.

A timely response is an indicator of your enthusiasm and respect for the recruiter's time.

2. Show appreciation

Start by thanking the recruiter for reaching out and considering you for the role. This establishes a positive tone for your communication.

Example: "Thank you for considering me for this opportunity…"

3. Affirm your interest or decline politely

If the role aligns with your career goals, express your interest. If not, decline politely.

It's important to be honest about your interest level to ensure you and the recruiter are on the same page.

Example: "The role you described sounds very interesting, and I would like to learn more…"

Or: "I appreciate your consideration, but I am not currently exploring opportunities in this area…"

4. Highlight your relevant skills

If you're interested in the role, highlight a few relevant skills or experiences that make you a strong candidate. This gives the recruiter a better idea of your fit for the role.

Example: "My experience with [specific skills] could be a good fit for this role…"

5. Ask insightful questions

As I explained above, asking questions shows your engagement and interest.

It could be about the company culture, specific job responsibilities, or the team you'll be working with. (Refer to the examples outlined above.)

Example: "Could you tell me more about the team I would be working with?"

6. Set the next steps

Close your message by expressing your interest in continuing the conversation.

You could propose a call or a meeting, or simply express your willingness to provide more information if needed.

Example: "I would welcome the opportunity to discuss the role further. Let me know the next steps when convenient for you."

7. Remain professional

Regardless of your interest in the role, always maintain a professional tone. You never know when another opportunity might arise with the same recruiter or company.

My experience with recruiters on LinkedIn

As a seasoned project manager for a leading international tech company, I've found LinkedIn to be an indispensable tool for professional networking and recruitment, and my interactions with recruiters have been frequent and diverse.

Throughout my career, I've been approached by numerous recruiters offering enticing opportunities.

They often message me with job descriptions that align with my expertise, presenting roles at exciting startups and well-established firms alike.

These interactions have been professional and respectful, with recruiters aiming to intrigue me with the potential for career growth and new challenges.

While these opportunities are indeed attractive, I have always graciously declined. I am fortunate to be satisfied in my current role and with my current employer.

I appreciate the dynamic work environment, the potential for impact, and the team I have the privilege to lead.

My responses to these recruiters are always polite and appreciative. I thank them for considering me and I express my contentment with my present job.

I've found that honesty and courteous communication are key to maintaining good relationships, even when the immediate answer is no. After all, one never knows what the future may hold.

On the other hand, as a project manager, I often find myself in the position of needing to fill roles within my team. In these instances, recruiters are a valuable resource.

I've reached out to many recruiters on LinkedIn seeking candidates with specific skills for my projects.

These interactions have always been insightful. I typically start the conversation by introducing myself and stating the purpose of my message. I provide a brief description of the role and the key skills we're looking for.

Recruiters often respond with potential candidates or with questions to better understand the requirements.

This collaborative approach has been successful in finding the right talent for our team.

While my interactions with recruiters on LinkedIn serve different purposes, they are always handled professionally and with mutual respect.

Whether I'm being approached for a potential job opportunity or collaborating to recruit for my team, maintaining open and honest communication is key to these valuable professional relationships.

Frequently asked questions about messaging recruiters on LinkedIn

How do I find recruiters on LinkedIn?

Use LinkedIn's search bar and type "recruiter" along with your industry or desired role. You can also use the "People" filter to narrow your search.

Should I connect with a recruiter before messaging them?

Yes, sending a connection request with a personalized note can be a respectful first step before messaging a recruiter directly.

How long should my message to a recruiter be?

Keep your message concise and to the point, generally between 100-200 words. It should be long enough to express your purpose and highlight key qualifications, but not overwhelm the reader.

What if the recruiter doesn't respond to my message?

Be patient, recruiters often manage multiple candidates and roles. If you don't hear back within a week or two, it's appropriate to send a polite follow-up message.

Can I message multiple recruiters at the same company?

It's generally best to reach out to one recruiter at a time at a specific company. If you don't get a response after a reasonable period, you could consider reaching out to another.

Should I attach my resume when messaging a recruiter?

It's not necessary for the initial message but be prepared to share your resume if the recruiter shows interest. Always ask before sending any attachments.

Written by:
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Alex has been an office worker for more than 10 years. He is dedicated to helping other office workers to achieve the perfect life-work balance through well-being, effective communication, and building productive habits.

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